Project Controls

Use Project Controls to track versions during workflow development, and lock workflows when in production

Project controls limit who can edit and publish changes in a project. They help you ship safely with multiple collaborators.

Project controls are designed to:

• Prevent unintentional edits

• Enable safe collaboration across teams

• Preserve a clear history of changes and change owners

Editing Controls

Project controls: lock a project to prevent unintended changes.

As the project creator, you can lock a project. Locking does not affect your ability to run the project. It blocks edits and publishing for non-authorized users.

Locking is a “change freeze”. It is not a visibility control. Use private folders to hide projects from other teams.

Who can edit when a project is locked

Locked projects are editable only by authorized users. This typically includes the project owner and workspace admins. Your org’s governance settings may further restrict this.

Version Control

Project versioning tracks changes over time. It creates an audit trail for what changed and who changed it.

Each time you publish a new version, you can:

• Add a description

• Review the changes included in that version

The video above shows publishing a version and inspecting the version diff.

Select Version history to see:

• All published versions

• Who published each version

• The description attached to each version

You can also review a previous version and revert if needed.

Treat version descriptions like commit messages. Write what changed and why.

Locking vs RBAC vs folder access

Use these together. They solve different problems.

• Project lock: prevents edits and publishing.

• RBAC: controls what roles can build, run, or manage.

• Folder access: controls who can see projects in the workspace.

Best Practices

• Lock projects once they are in production

• Limit unlock permissions to a small set of admin users

• Enter a description for each version where meaningful changes were made

• For experimentation, work off of a duplicated project instead of experimenting on existing projects in production

• Pair project controls with Role-Based Access Controls (RBAC) and Workspace and Folder Access for maximum governance controls

Troubleshooting

• "I can’t edit a project anymore": Check if the project is locked. If it is locked, ask a workspace admin (or the project owner) to unlock it.

• "I don’t see Version history": Your role may not include access to publishing controls. Ask an admin to confirm your permissions in RBAC.